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Dependents’ Social Security Numbers Needed for IRS Reporting Requirements

Dependents’ Social Security Numbers Needed for IRS Reporting Requirements

October 9, 2015

Social Security CardSome of you may soon receive a mailing from the NYCDCC Benefit Funds requesting Social Security Numbers (SSNs) for one or more of your dependents covered by the Welfare Fund. This mailing is scheduled to only be sent to members for whom the Welfare Fund does not have all of your dependents’ SSNs. If you do not receive a letter, the Welfare Fund has all of the required information.

We understand that some of you may be reluctant to provide SSNs. Please understand that we are required by law to have this information for reporting purposes under the Patient Protection and Affordable Care Act. (To learn more about this new reporting requirement, please see information regarding IRS Form 1095-B below.)

Please be assured that this information will only be used for internal processing purposes and shared with the government under the guidelines required by law. As always, we will take every step to maintain the privacy of your information.

If you receive a letter from us requesting that you provide the SSN(s) for your dependent(s), please provide the requested information as soon as possible. Keep in mind that you may be subject to an IRS penalty for failing to provide tax reporting information.

As explained in the letter, there are two ways you can provide your dependent(s)’ SSN(s) and supporting documentation:

  1. Fax the name(s) of your covered dependent(s), their SSN(s) and supporting documentation to (212) 366-7372. Please make sure the name(s) and SSN(s) are legible.

 

  1. Mail the name(s) of your covered dependent(s), their SSN(s) and supporting documentation to:

 

NYCDCC Benefit Funds
Attention: ACA Capital Checkup
395 Hudson Street, 9th Floor
New York, NY 10014

 

Please make sure the name(s) and SSN(s) are legible. You can use this Social Security Numbers Collection Form.

 

*IRS Form 1095-B to be Mailed in January 2016

Starting in 2016, the Welfare Fund will be required to report to you and to the Internal Revenue Service (IRS) certain information about health coverage provided to you and your dependents in the prior calendar year. For 2016, this information will include the months you and your dependents were covered by the Welfare Fund in 2015. These forms are intended to show the Internal Revenue Service whether you and your dependents complied with the requirement under the Patient Protection and Affordable Care Act to have health coverage or whether you may owe a penalty for not having coverage. We will mail you Form 1095-B on or before January 31, 2016.

If you have any questions concerning these reporting requirements and your responsibilities, please call (212) 366-7378 and a Member Services Representative will assist you.