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Executive Director

Position

Executive Director, The New York City District Council of Carpenters (NYCDCC) Benefit Funds

Location

395 Hudson Street, New York, NY

Website

https://nyccbf.com

Description of the NYCDCC Benefit Funds

The NYCDCC Benefit Funds employ approximately 134 employees who are responsible for administering benefits for members of the New York City District Council of Carpenters, monitoring the contribution obligations of Contributing Employers to the Funds, and overseeing the Funds’ numerous service providers, among other responsibilities. The Funds’ participants work in the construction industry in New York City. The Funds’ combined value exceeds $7 billion. The Funds currently have approximately 1,400 contributing employers. The Funds are governed by the Employee Retirement Income Security Act of 1974 and the Labor Management Relations Act of 1947. 

The Funds are administered by a joint Board of Trustees consisting of six (6) union-designated and five (5) employer-designated trustees. The Board of Trustees is responsible for establishing benefits, adopting rules and regulations, and overseeing the operations of the Funds, with the assistance of the Executive Director, the staff, and numerous plan professionals. The Executive Director reports directly to the Board of Trustees, manages the Funds Office, and oversees the day-to-day activities of the Funds.

The NYCDCC Welfare Fund was established in 1950.The NYCDCC Welfare Fund provides medical, hospital, dental, vision, prescription, life insurance short-term disability, accidental death and dismemberment, scholarship and vacation benefits.  The NYCDCC Welfare Fund has approximately 15,000 active participants and 6,400 retired participants and beneficiaries receiving benefits. The Welfare Fund currently has assets of approximately $731 million.

In 1955, the NYCDCC Pension Fund was established to provide financial security for NYCDCC retirees. Today, the Pension Fund has approximately $3.7 billion in assets and pays defined monthly benefits to retirees and their surviving spouses.  The NYCDCC Pension Fund currently has approximately 14,231 active participants, 15,083 retired or separated participants receiving benefits, and 4,006 retired or separated participants entitled to future benefits.  The NYCDCC Pension Fund has been certified to be in the “green zone” since the enactment of the Pension Protection Act of 2006.      

In 1966, the NYCDCC Annuity Fund was established to provide participants with additional economic security at retirement. Participants are able to make their own investment decisions regarding their accounts. Today, the Annuity Fund has approximately $2.7 billion in assets and is managed by Prudential.

The Apprenticeship, Journeyman Retraining, Educational and Industry Fund was created in 1966 to provide education and job training programs to apprentices and journeymen. The Apprenticeship Fund operates the New York City District Council of Carpenters Training Center, also located at 395 Hudson Street in New York City, which provides the training programs to support workers and also the needs of the industry at large, helping to meet the challenges of emerging trends and address issues in the construction industry.  The Apprenticeship Fund trains approximately 1,300 carpenter apprentices and 13,000 journey level carpenters per year. The Apprenticeship Fund has approximately $62 million in assets.

Key Responsibilities

  • Reporting directly to the Board of Trustees, the Executive Director will have overall responsibility for the operational, technical, organizational and financial administration of the Funds, including developing, implementing, and monitoring policies, programs, standards and procedures to ensure compliance with all applicable requirements, as well as overseeing development and implementation of strategic organizational, financial and technology initiatives.
  • The Executive Director oversees contributing employers with respect to their compliance with the contribution and auditing obligations to the Funds under numerous collective bargaining agreements.
  • The Executive Director represents the Funds in all aspects of leadership, management, strategic planning, personnel, and other functions as directed by Trustees.
  • The Executive Director is responsible for setting goals and for directing and motivating Funds Office staff, interacting collaboratively with the Board of Trustees, the District Council, Employer Associations, Local Unions, professional advisors and colleagues, and for keeping up to date on multi-employer fund administration.
  • The Executive Director is responsible for managing a large budget and staff.

Professional Experience/Qualifications

The successful candidate will possess demonstrated leadership in a service industry environment of comparable size and complexity and a strong understanding of the management processes required to implement and maintain successful benefit plans. He or she will have a minimum of ten years of relevant business experience, the most recent of which will be in a role of significant leadership responsibility. Specific experience that is highly desired includes:

  • Successful experience as a CEO, President, Executive Director, or other applicable senior position involving full management responsibility of an organization with more than 80 employees.
  • Deep functional experience with budgeting, financial, tactical and strategic planning, human resources management and operational management in a benefits administration environment.
  • Significant experience in Taft-Hartley or collective bargaining environment and solid knowledge of employee benefit plans.
  • Accomplishments with mentoring and development of employees, team building and motivation of a staff, and managing and improving that staff’s performance.
  • Demonstrated success in leading efforts to assess and implement process and technological improvements to enhance operational efficiencies.
  • Exceptional communications skills, with the ability to tailor speaking and listening styles to diverse audiences.
  • Ability to effectively manage group dynamics and decision-making processes, and to facilitate consensus from diverse and sometimes opposing viewpoints.
  • Candidate should be proficient with current industry technology and have experience with benefits administration systems.
  • The ideal candidate will have strong project management skills, demonstrated strong leadership and judgment skills, be detail oriented and highly organized.
  • Ability to interpret financial and operating information into actionable plans.
  • Team player; collaborative style.
  • Excellent interpersonal and communication skills.
  • Bachelor’s degree and/or CEBS certification preferred. 

Compensation

Compensation will be competitive and commensurate with experience. Benefits include a defined contribution plan and family health coverage with no employee premium.

How to Apply

To apply, please e-mail your resume and salary requirements to resumes@kmm.com. The deadline for applications is July 3, 2020.

Timing

The successful candidate will be expected to start employment as soon as possible.

The Funds are an equal opportunity employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by applicable law.

Welfare Associate

Job Description

The Welfare Benefit Associate is responsible for the administration of the Funds’ Insurance programs and assists all eligible members and dependents regarding their Welfare benefits coverage. The position includes daily communication with members and dependents via telephone, in person and in writing, as required.

ESSENTIAL JOB FUNCTIONS:

  • Administers Retiree/COBRA/Association/Self Pay premiums and dependent information
  • Reviews relevant forms and documents for accuracy and completion
  • Requests missing information as necessary to complete enrollments
  • Determines coverage by examining Fund records
  • Reviews and processes retiree and member eligibility
  • Updates and maintains member information in database
  • Assists members and retirees with eligibility and enrollment
  • Ensures proper enrollment with third party vendors
  • Assists with inquiries from members and eligible dependents concerning claims issues
  • Tracks the eligibility dates of dependent
  • Space
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Strong math and analytical skills
  • Excellent verbal, telephonic and written communication skills
  • Familiar with health and welfare claims processing (ICD-9, HCFA coding)
  • Experience processing disability claims
  • Enjoys being an individual contributor and a team-player
  • Experience working with multiple, complex benefit plans including union plans
  • Working knowledge of ERISA and related amendments as well as HIPAA
  • Able to prioritize, organize and work efficiently, complete tasks with deadlines, transition from task-to-task and maintain focus
  • Detail-oriented and have an ability to troubleshoot
  • Proficiency in Microsoft Word, Power Point, Excel and Outlook

NYCCBF offers competitive salaries and comprehensive benefits. The Fund Office is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V

Systems Administrator

DEPARTMENT:  Information Technology

POSITION REPORT TO:  Technical Systems Manager

FLSA STATUS:  Exempt

DIRECT REPORTS:  None

POSITION PURPOSE:

The Systems Administrator is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware, software, and related infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff to service the participants and contributing employers. This individual participates in technical research and development to enable continuing innovation within the infrastructure.

ESSENTIAL JOB FUNCTIONS:

  • Install new/rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with Funds’ and industry standards and project/operational requirements.
  • Install, configure, maintain, and report on systems such as support infrastructure and applications.
  • Develop and maintain installation, configuration, operation, support, and reporting procedures.
  • Contribute to and maintain system standards.
  • Research and recommend innovative, and where possible, automated approaches for system administration tasks. Identify approaches that leverage our resources and provide economies of scale.
  • Perform daily system monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, reviewing system and application logs, and verifying proper operation and completion of scheduled jobs such as backups.
  • Perform regular security monitoring to identify any possible intrusions or potential vulnerabilities.
  • Engineering of systems-related solutions for various project and operational needs.
  • Perform regular storage maintenance, including data reorganization and purging, as necessary, in accordance with existing data retention policies.
  • Add, modify, and delete user accounts per request.
  • Provide Tier II/III/other support per request from various constituencies. Investigate and troubleshoot issues.
  • Repair and recover from hardware or software failures. Coordinate and communicate with impacted constituencies.
  • Apply OS patches and upgrades on a regular basis and upgrade administrative tools and utilities. Configure and add new services and tools as necessary.
  • Upgrade and configure systems and software that supports infrastructure and applications per project or operational needs.
  • Perform periodic performance reporting to support capacity planning and aid in system design and enhancement.
  • Perform ongoing performance tuning, hardware upgrades, and resource optimization as required.
  • Maintain data center environmental and monitoring equipment.

ADDITIONAL JOB FUNCTIONS:

  • Point of contact for contractors performing data and power work at the Funds, District Council, and Carpenters Training Center offices.
  • Assist Technical Systems Manager in research and implementation of new systems, software, and technologies.

REQUIREMENTS/EDUCATION:

  • Bachelor’s degree in Computer Science or equivalent combination of education, experience and certifications.
  • Ten (10) plus years of hands on IT experience.
  • Excellent oral and written communication, organizational, technical, and analytical skills.
  • Ability to work on multiple projects simultaneously.
  • Excellent organizational, task, and time management skills.
  • Prior experience with SCCM/SCOM Administration.
  • Prior experience with Backup and Disaster Recovery technologies.
  • Cisco CCNA Certification preferred.
  • Microsoft Certified Professional preferred.
  • VMware VCP Certification preferred.

OTHER SKILLS & ABILITIES:

  • VMware
  • EMC
  • MSFT Server

NYCCBF offers competitive salaries and comprehensive benefits. The Fund Office is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V

Employer Assistance Representative

POSITION PURPOSE:

The Employer Assistance Representative frequently monitors the I-Remit website and Benefit Fund Administration system in order to provide an up-to-date account of an employer’s benefit reporting and/or delinquency status. Provides employers and District Council with phone support in order to facilitate collective bargaining agreement compliance.

ESSENTIAL JOB FUNCTIONS:

  • Refer delinquent employers to the District Council for further action
  • Monitor employer benefit payments via the I-Remit website, Benefit Fund Administration system, and daily deposits  
  • Request the addition and removal of companies from the District Council’s Further Action list
  • Review and update employer status such as active, inactive, dormant, and shut down
  • Provide phone support to employers for delinquency issues, benefit breakdown calculations, and proper reporting procedure questions
  • Review Remittance, Shortage, Surety, and Discrepancy delinquency reports and maintain inter-departmental communication
  • Assist employers regarding adjustments to already reported benefits submitted
  • Verify the accuracy of responses sent by employers
  • Forward refund request with supporting documents to the Remittance Department
  • Assist Business Representatives via email, telephone or in person to verify information they receive while working in the field is accurate
  • Inform District Council’s Job Tracking Department of any issues with jobs
  • Provide instructions to employers who are paying benefits online or check
  • Delete/void I-Remit reports
  • Setup and/or Re-set passwords on I-Remit/URBAN
  • Generate letters related to employer status

ADDITIONAL JOB FUNCTIONS:

  • Maintain a list of employers delinquent in benefit payments
  • Monitors all employers to determine current status with benefit reporting and payment obligations as per their Collective Bargaining Agreement
  • Daily maintenance of employer statuses on the Benefit Fund Administration, URBAN
  • Notify District Council of employers reporting benefits while shut down
  • Maintain a detailed phone log of conversations with employers
  • Produce various reports and queries (i.e. jobsite tracking and employer records) requested from employer
  • Inform Member Services when employer encounter issues with participant’s name and SSN on the I-Remit/URBAN so the issue can be properly resolved

KNOWLEDGE, SKILLS AND ABILITIES:

  • High school diploma or equivalent required; Some college preferred or at least two (2) years customer service experience.
  • Ability to multitask between analysis programs, phone, and data entry spreadsheets
  • Strong oral and written communications skills
  • Knowledge of Auditing Systems and Benefit Fund Administration Systems
    Must be able to adapt to a fast paced departmen
  • Knowledge of Microsoft Word, Excel, and Outlook
  • Strong customer service skills

NYCCBF offers competitive salaries and comprehensive benefits. The Fund Office is an equal opportunity employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. M/F/D/V